5 of the Best Low-Maintenance Office Plants to Boost the Environment

Office environments have a tendency to feel a little . . . sterile. And if you’re like many office workers, you find that such a sterile environment bores you out of your mind. 

One way to inject some personality into an office space is by adding plants. Plants will not only alter the aesthetics of an office but they’ll also provide a little visual variation for those who work in that office. They’ll also help clean the air which is an added benefit, especially during the COVID-19 pandemic.

Interested in adding plants to your office? Curious as to the best low-maintenance office plants in existence? Here are 5 of them!

1. Cactus

They’re unique, they’re prickly, and they’re exceedingly easy to care for. We are, of course, speaking of cacti. 

These guys come in all shapes and sizes and will undoubtedly bring some atmosphere to your office. Just be sure to place them in spaces where they can’t hurt passersby, like on a desk or window sill. 

2. Spider Plant

You’ve probably seen hundreds of spider plants in your day. This long-leafed plant is one of the most common office plants in existence. 

Not only does it provide an intriguing look, but it’s also extremely easy to take care of. Capable of surviving without direct sunlight, it can actually thrive under the beam of fluorescent lights.

3. Aloe Plant

Strong, sturdy, and one of the most low-maintenance plants in existence, the aloe plant is perfect for placement in offices. Sporting a quaint and controlled aesthetic, it looks great on a window sill. 

Aloe plants rarely need water and can get by with indirect sunlight. In most cases, you only need to water them every 3 weeks or so. 

4. Snake Plant

Aptly named, the snake plant looks like a bundle of snakes. Characterized by thick, straight leaves, it’s compact and symmetrical. Though it would look best on a window sill, it can add a lot to desks as well. 

As far as maintenance goes, snake plants are on the low end of the spectrum. They can thrive with indirect sunlight and only need to be watered every 2 to 5 weeks. 

5. Bamboo Palm

If you’re looking for something a little bigger, you should consider buying a bamboo palm. These stand between 3 and 10 feet tall and can bring a great deal of atmosphere to their respective rooms. 

When it comes to maintenance and care, the bamboo palm is almost self-sufficient. It needs only small amounts of indirect sunlight and only needs to be watered sporadically. Just feel for dry soil and add water every time you find it.

Adding Life with Office Plants

 

Now that you have some great choices for the best plants for your office, to add life and to purify air, add even more color and life by planting them in fun pots to show off your style.

Your Daily Dose of Deskercise: 4 Office Stretches For Desk Workers

Office work isn’t physically taxing in the traditional sense. However, it can still have adverse effects on the body. If you work in an office, it’s wise to stretch periodically throughout the workday to prevent discomfort or injury.

Need some good office stretching exercises? Check out these 4 office stretches for office workers. 

1. Shoulder Shrug

Throughout the workday, a great deal of stress is bound to build up in the area around your neck and upper back. Shoulder shrugs are a great idea to loosen this area up on occasion. 

To perform this stretch, stand up with your arms to your side. Then, pull your shoulders up and your shoulder blades together, scrunching your neck in the process. Hold this position for 2 to 3 seconds and repeat it 5 to 10 times.

This stretch will not only loosen up the muscles in your upper back, neck, and shoulders, but it will also help to relieve headaches. 

2. Waist Twist

Whether you’re sitting or standing all day, your lower back is forced to support a great deal of weight. This can cause it to become sore throughout the workday. 

To relieve some of this soreness, you should engage in waist twists. A waist twist is a stretch in which you move your torso to the left or the right while leaving your feet and legs in a constant position. It should be performed with a straightened spine, and with your hands on your hips. 

To get the most out of this stretch, alternate to the left and to the right 5 to 10 times for 2 or 3 sets. 

3. Chest Extension

You’re also likely to experience stress in your chest. To relieve this stress, try some chest extensions. 

A chest extension is a stretch wherein you pull your chest upward. It can be performed in both sitting and standing positions.

To perform a chest extension, straighten your arms and back, and then pull your straightened arms behind your back. This will force your chest in an upward trajectory, allowing you to stretch the muscles in your core. 

4. Leg Pullback

Leg pullbacks are a great stretch if you tend to lean to one side or rest on one leg while your sitting.  

To perform a leg pullback, stand up, lift one leg up to your backside and hold it with your hand. If necessary, use a table or chair to help support your body. Then, repeat the process with the other leg.

This stretch will not only help to stretch out the thighs but the hamstrings and calves as well as opening up your hips. 

Perform These Office Stretches to Avoid Injury

Performing these office stretches on a daily basis is a great way to keep yourself loose and free of chronic injury. Put these stretches to good use and reap the positive effects and increased productivity!

Office Cleaning: How to Clean and Sanitize Your Office and Surfaces the Right Way

Keeping your office clean has never been more important. Germs can live on the surface of a desk, keyboard, or door handle and spread quickly throughout an office.

You can protect yourself and everyone else in the office by properly sanitizing and cleaning. It doesn’t take much time or effort and can promote better health among employees.

Read below for office cleaning tips you can start using today.

Keep a Clutter-Free Workspace

While piles of papers on your desk won’t make you sick, a cluttered workspace prevents you from being able to clean surfaces appropriately. So before you start your cleaning routine, remove all items from the surface you are cleaning and put them away where they belong.

Even if you are working from home, you should establish a cleaning routine and avoid the build-up of clutter. 

Sanitize Surfaces

When it comes to an office cleaning checklist, sanitizing commonly used surfaces is potentially the most important. Your desk, keyboard, mouse, and office chair need to be cleaned.

If you don’t think that you have the time or office cleaning supplies to get the job done, consider hiring an office cleaning service to help out.

Surfaces in shared spaces like the office kitchen should also be sanitized. The refrigerator, the microwave handle, the cabinet handles, and the coffee maker should all be sanitized. You can use sanitized wipes or a spray to disinfect.

Prioritize Clean Bathrooms

Keeping the bathroom should be a priority regardless, but it’s now more important than ever. All surfaces should be disinfected regularly. Hand soap should be refilled as much as necessary and you should consider posting signs about proper handwashing. 

The sinks and floors should also be cleaned regularly.

Take Out The Trash

Trash removal is not as important when it comes to preventing illness, but it’s a good habit for a clean and sanitary workplace. Kitchen trash should be taken out as often as possible to avoid unpleasant odors. 

Desk trash cans should also be cleared regularly and recycling emptied. 

Dusting Duty

Dust can collect on electronics very easily. To prevent dust build-up, dust your computer, keyboard, surfaces, and yes, even plants, as part of your cleaning routine.

Vents on the ceiling or floors should also be dusted to promote high air quality. You may need to hire a cleaning service for this task.

Office Cleaning is Not Optional

Whether you decide to do the cleaning yourself or hire a professional cleaning service, office cleaning is a must. Use the steps above to make sure you are eliminating dust and germs that could be harmful to your health.

You can also protect yourself and your workplace by washing your hands regularly and covering your mouth and nose with your arm when cough or sneeze. Be courteous of shared spaces and do what you can to prevent mess. 

Keeping your office clean and sanitized not only promotes good health, it helps to increase productivity as well!

Remote Office Workers Survival Guide: Everything You Need for a Great Home Office

Over the past several months, the world at large has had to change the way it does business. Many businesses, for example, had to transition to remote working. While working from home has often been a dream of nine-to-five employees, remote work comes with its own challenges.

For example, some people find it difficult to stay motivated throughout the workday. While there are words of encouragement you can get from management, that’s not always the solution.

Sometimes, it comes down to creating the right work environment. If you’ve recently joined the ranks of remote workers and are looking for ways to perfect your home office, we can help.

Keep reading for everything your home office needs to promote a productive work environment.

A Sit-to-Stand Desk

There’s no secret that working at a desk all day can lead to health problems such as back pain, unwanted weight gain, neck problems, and more. We recommend getting a height-adjustable desk that allows you to transition from sitting to standing throughout the day. These desks are incredibly convenient and beneficial for your health.

A Reliable Computer

Of course, remote workers need a dependable and efficient laptop or desktop computer. It is a must for people working from home. If you originally worked in a commercial office and are working remotely due to social distancing, it’s possible your equipment was provided by the company.

If not, however, we advise investing decent money into your primary work tool – your computer. Make sure it can handle the work you’re doing. For example, working with multiple forms of media will require a more powerful computer than if you just work with text all day.

A Comfortable and Supportive Office Chair

Even with a sit-to-stand desk, you’ll still spend a lot of time sitting in an office chair. Therefore, one of the best products for remote workers is a comfortable and ergonomic chair. This will help you keep good posture as you sit throughout the day to prevent neck and back pain.

An Environment That Promotes Productivity

A big issue with remote working is that people struggle to remain as productive as they were at work. There can be a lot of distractions at home, such as children, spouses, phones, pets, televisions, etc. The key is laying down boundaries.

For example, if the television in your home office tempts you, remove the power cord during the workweek. Additionally, let other people in the house know that your work hours are sacred. You shouldn’t be interrupted unless there’s an emergency.

A remote worker home office environment needs to have the best office furniture, good lighting, a comfortable temperature, and a barrier from distractions.

A Yoga Mat or Treadmill

When working at a desk, it’s recommended that you get up once every 30 minutes and move a little. It helps you remain focused throughout the day, keeps you healthier, and evidently, decreases your risk of early death.

For this reason, we recommend putting a treadmill and/or yoga mat in your home office space. Remote workers can get up every 30 minutes and stretch or walk for five minutes at a time.

Looking for More Tips for Remote Workers?

Whether you’re looking for more advice or some of the best office equipment for remote workers, we can help. Our blog is dedicated to helping people productive no matter where you’re working.

We also have an entire line of office products to promote healthy, comfortable office environments. Contact us today if you have any questions or want to know how we can help you perfect your workspace!

5 Words of Encouragement for Employees to Keep Them Motivated

words of encouragement for employees

Do you want to increase productivity in your workplace? A Harvard study suggests that all you need to do is offer a little bit of encouragement and praise to boost morale and motivate the workforce.

Not sure what to say? Read on to learn some helpful words of encouragement for employees to keep them motivated.

1. Great Work

A little bit of acknowledgment goes a long way! Tell your employees when they do a great job.

Hearing this will help your employees feel appreciated. This will motivate them to push through, especially during a tough project.

You might also save yourself from losing a good asset. When employees feel like their hard work goes unnoticed, they tend to find employment elsewhere.

2. I Believe In You

Remember when Tinkerbell started to fade away in a favorite Children’s classic? All she needed to save Peter Pan was for the audience to speak her back into existence with the words, “I believe in faeries.”

Everybody needs encouragement every now and then, even at the office. When people lose faith in themselves, they tend to lose momentum and eventually stop trying.

If you see signs of discouragement, sincerely tell your employees that you believe in them. To give the phrase substance, add in their strengths that make them capable.

3. We Need Your Expertise

Seeded deep in the fundamentals of humanity, you will find the intrinsic need to feel needed. So, using this positive encouragement for employees reaches the root of basic desires.

This will not only boost their confidence, but it will also motivate them to do their best. People work hard to live up to high expectations.

4. Can You Offer Any Advice?

This says “we need you” without actually saying it. It puts the phrase we talk about above in action. Asking this question says a lot of other things too.

It tells your employee that you respect them and value their opinion. This shows them that what they say matters and that they actually hold a stake in the company.

When employees begin to feel like their opinion makes no difference, they tend to go through the motions, but offer very little. But, when they feel heard, they may speak great things into existence.

5. Let’s Create a Culture of Excellence

Encouraging phrases for employees should spark a sense of excitement and pride. This phrase will do exactly that, and in turn, you manifest your culture of excellence.

Your employees will hear that you want to do something great together. This will make them feel like an important part of something great.

Speak Words of Encouragement to Employees

Always make an effort to speak words of encouragement to employees. You will improve the energy in your workplace while creating a team of motivated and productive people.

Putting a little effort into treating people well goes a long way and will help you hold onto the already great employees and encourage greatness in the others.

While you manifest excellence, let us help you create a space that maximizes it with the perfect office design!

Creating a Safe Space: The Best Office Furniture for Social Distancing

The outbreak of COVID-19 has meant that more people than ever before are working remote.

As employees begin to return to the office, businesses must ensure their health and safety. This includes reducing the risk of infection by keeping spaces clean and ensuring people keep six feet apart.

Your office furniture and design can be a huge help or hindrance. Make sure that you have the best office furniture to keep employees safe, healthy, productive, and comfortable.

Desks and Workstations

Desks and workstations are crucial in any office. This is probably where your employees will spend the majority of their day and will be most productive.

As employees return to work, allocate specific desks to individuals. If you stop people from sharing space and surfaces, you reduce the risk of spreading infection.

Consider using singular desks or workstations that only one person sits at. Alternatively, invest in larger shared work stations, so that people can sit further apart from each other.

Partitions Between Desks

One way to keep employees safe is to install partitions or plexiglass between workstations. This will act as a physical barrier, helping to prevent the spread of infection amongst colleagues.

Comfortable Chairs

It is important that employees have comfortable and supportive chairs, especially as employees will likely be spending more time at their workstations than before. There will be fewer in-person meetings, and people may feel reluctant to move about the office as freely as they once did.

Cabinets or Drawers

Encourage employees to adopt a clean desk policy. All nonessential items are placed in cabinets or drawers nearby at the end of the day.

This makes it much easier to completely sanitize work stations at the beginning and end of every day.

Screens and Speakers

To reduce the spread of COVID-19, some employees may continue to work from home, either part-time or full time. Internal and external face-to-face meetings are also expected to reduce. This means that virtual meetings and collaboration will increase drastically.

Installing large screens and speakers may be a worthwhile investment for your company. This equipment should be compatible with your computer or mobile device. This would make it easier to see, hear, and communicate with colleagues, clients, and contacts who meet with you virtually.

Conference Room Tables

Conference rooms are likely to be underused. In-person meetings and conferences will be smaller, as more people work remotely and fewer people can share space while maintaining a safe distance.

Maximize the space that you have by investing in larger conference room tables. That way, you will be able to use most of the conference room space available, and safely seat employees six feet apart from each other.

Or, turn unused conference rooms into personal office space. Wall systems allow you to turn an open space into smaller spaces through a few glass partitions. When you’re ready to go back to business as usual, they’re easy to remove.

The Best Office Furniture for Social Distancing

The COVID-19 pandemic will have a long-term effect on our lives, including the way we work. As we all adapt, invest in the best office furniture to ensure that your employees remain safe and productive as they return to the office.

While redesigning your office space for social distancing, take a look at some of the ways to improve your office environment, and boost productivity.

Wellness in the Workplace: How to Create an Office Wellness Room Your Employees Will Love

Everyone needs to take a break now and then. Give your employees a space to do that.

If you don’t know what a wellness room is, you’re not the only one. But, as we learn more and more about mental health and the benefits of positivity in the workplace, they’re going to become the norm.

In this post, we’ll be talking about how you can set up an office wellness room that will give your company culture a well needed shot in the arm. Your employees will appreciate it and we’re sure that you’ll appreciate what it can do for productivity, so let’s get started.

What Is a Wellness Room?

A wellness room is different than a break room. In a break room, you’d have a few chairs and a table to eat at, a fridge, a microwave, and maybe a water cooler. It’s a place to sit and eat while you stare at your phone for 30 minutes.

Wellness rooms are designed for employees to take a quick break from their day to do whatever they need to do to get right. Work can get stressful and if you’re prone to anxiety and depression, it’ll exasperate their effects. That’s not the only reason to have a wellness room, however.

The wellness room can serve as a place for prayer, meditation, and yoga. It’s a place for new mothers to go when they need to pump. It can also be a place for personal phone calls or just a place to sit and think for a while.

Creating a Great Wellness Room

Since there’s no singular definition for what a wellness room needs to function as you don’t need to go in any one direction with how you construct it. Most offices that have them just repurpose an unused room or closet and furnish it accordingly.

What you put in your wellness room will be dictated by the type of company you run and what kind of personalities you have on your team. If you’re creating a space for your employees to rest and recharge during the work day, you should keep the features dark and add comfy chairs.

Try to keep technology to a minimum. The idea isn’t to get distracted in the wellness room, it’s more to function as a space to pop into quickly when you need a moment to yourself.

Instead, focus your energy on finding art and artifacts that set the tone. Things like candles, wall art, and speakers to play some relaxing music will help your employees chill out, regardless of why they’re in the wellness room.

Your goal should be to create a place that makes your employees happy and also happy to work at a company that cares about their well-being. There are no rules when it comes to wellness rooms, so poll your workers and find out what they need.

The Importance of Wellness

No one wants to work in a place that stresses them out, but it’s going to happen every now and then. Regardless of the person, their mental state, and what’s going on at work, everyone needs a moment to reflect during the day.

Putting a wellness room in your office will help your employees get through the day just a little bit more engaged. When your employees are happy and engaged, productivity will rise. You’ll see.

To read more about how to optimize your office, check out Workspace Solutions.

Winterizing Your Workplace: How to Stay Productive Through the Bleak Winter Months

Does it seem like everyone at the office is feeling the winter blues? The good news is that winter is almost over! On the other hand, there’s still a good chunk of it left. If you’re struggling to stay productive at work lately, it is possible to get over the dreary plateau. Here’s how to be more productive at work for the remainder of winter!

Reorganize the Work Setting

Is the office currently littered with piles of paper, old coffee cups, and stacked folders? It’s not just the snow and overcast skies that has everyone in a slump! An untidy, cluttered workspace can hinder everyone’s productivity. So, the first order of business is to get rid of all the clutter and tidy up. Not only will it clear your headspace and make you feel better. Tidying up can actually make you more social. Plus, you’ll get a better idea of which office supplies and resources you’re low on.

While you’re at it, reorganize the entire office. Changing around the office layout will make for a fresh atmosphere. Even an open workspace can engage your team more and make for great collaborative energy.

You can incorporate office tools that boost productivity, too.

Long hours in front of the computer can lead to neck and back pain. The cold weather doesn’t help. Standing desks could be something you introduce to help your team feel better.

Give the Office a Fresh Coat of Paint

If you’re going to spend a weekend reorganizing the office layout, why not add a splash of color while you’re at it? The color of your office can have an effect on your productivity. The overcast winter skies certainly aren’t helping. But even beige and white offices make for bad productivity in spring and summer.

Calming blues and soft greens can help your team stay productive. Incorporate these colors around people’s desks.

You don’t have to paint the entire office over, either. Add a blue or green accent wall. You could even add a soft yellow accent wall in a conference room for a creativity boost.

Make the Office Cozier with Lighting & Warmth

In the winter, there’s less daylight, which can make people feel sleepy and less productive. The colder temperatures can also disrupt your concentration. If you’re wondering how to be more focused, change the lighting in the office.

Turn down irksome, headache-stirring fluorescent lighting. Use daylight lamps instead. These lamps produce lighting that’s similar to natural daylight. They’re softer than fluorescent lighting and they can help fight seasonal depression.

Area rugs in the office can add warmth and a cozier feel. Give your employees fleece blankets to wrap themselves in. Provide hot beverages and soup on freezing days.

Promote Health & Wellness

It’s no secret that cold and flu viruses ran rampant in the winter. When people aren’t feeling well, their productivity takes the hit. Encourage your employees to take sick days and long weekends to recuperate. You can even designate a resting area and encourage your team to take power naps.

Offer healthy snacks and fruit smoothies packed with vitamins. You can also encourage yoga stretching and team exercises during breaks. The endorphin boost can do wonders for everyone’s productivity.

Stay Productive This Winter and All Year Long

Winter is almost over… but there’s still plenty of time for the winter blues to wreak havoc on your office productivity. Don’t wait around for warmer weather and sunnier skies to arrive. By working in these ideas, you can zap the winter blues now and help your team stay productive.

Are you still wondering how to be more productive at work? Bad posture may have something to with the current slump! Learn more about ergonomy and how it can boost your productivity.

Workspace Solutions Announces Opening of Premier Coworking Space in Fort Wayne

coworking space fort wayne

Fort Wayne, IN – Co-llaborate, co-create, co-mingle, and co-work at Ft. Wayne’s newest Coworking Space by Workspace Solutions!

For over 40 years Workspace Solutions has been helping businesses in and around Northeast Indiana create and furnish office spaces. Owners Brent Stoller and Mike Hunter know what furniture businesses need to be productive and how to design a space where people want to work. Keeping in line with their motto, ‘We Create Spaces,’ they’ve designed and furnished thousands of office spaces from private offices and collaborative areas to conference rooms and lobbies. Now, they’re excited to announce the opening of their newest creation, Fort Wayne’s newest coworking space on May 1, 2019.

Optimally located on the north side of the city, just off the I-69 corridor, this new space offers 2,000 square feet of well-designed workspace filled with some of the best office furniture in the industry. The new shared office space will give entrepreneurs, students, engineers, freelancers, and startups a place to do business as well as a dedicated business address.

If you’re an entrepreneurial nomad or freelancer in search of a dedicated workspace without a long-term lease or if working from home or a local coffee shop isn’t working, Fort Wayne’s newest coworking space has just what you need.

The new shared office space offers members open seating, free parking and WIFI, a free coffee bar, a conference room, collaborative areas, and phone booth rooms for private conversations. They also offer dedicated spaces and a limited number of two-person offices.

“Fort Wayne is a hotbed of creative thinkers, innovators, and futurists,” says Hunter. “We not only want to give these local entrepreneurs and startups a low-cost place to work, we want to give them a place to connect, collaborate, and grow their business.”

  • Monthly rates start as low as $100, and there is no long-term commitment.
  • Premium membership at $150/mo offer a dedicated chair, desk, and locking cabinet
  • A two-person office is only $450/mo and provides a dedicated chair, desk, & locking cabinet, separate locking door to space, a sign with your company name, and a 3’x4’ glass-marker board.

Workspace Solutions’ Coworking Space opens May 1, 2019 at 2208 Production Road. Schedule a tour or reserve your space at CoWorkingFortWayne.com or by calling (260) 422-8529.

5 Best Office Tools That Help Boost Productivity

Did you know that in an eight-hour day, the average worker gets just under three hours of work done? As a business owner or manager, you can’t afford to ignore this statistic.

Sure, in today’s modern office environment, there are a lot of distractions. Social media, texting, and general internet searching is bound to divert an employee’s attention. However, the office tools they have (or don’t have) drastically affect your employee’s productivity as well. To help boost productivity and reduce distractions, it may be time to give your office space an overhaul.

Let’s go over five tools that will help increase productivity in your office.

1. An Interactive Conference Room

If conferences are becoming a waste of time, adding some interactive features will help. After all, this is where you put projects into motion and discuss business initiatives.

First, make sure you have adequate office furniture needed to facilitate large meetings. You could also add some tech features that will help streamline things. Tools like the Interactive Markerboards make presentations and training much easier. You’ll save time by not having to mess with wires and your presentation will come across much clearer.

2. Open Work Spaces

If your team does creative work, the layout of your office should promote collaboration. You may want to consider switching to an open workspace. Taking away individual offices makes communication much easier and faster. It also prevents employees from feeling isolated, which can zap their productivity.

If only one department does collaborative work, only transform one section of the office to an open workspace. This allows other employees to maintain their privacy.

3. Standing Desks

If your employees don’t feel good, their productivity will drop. It turns out that standing desks come with a number of health benefits, including reduced back pain and higher energy levels. It may seem strange to have your employees stand while working on their computers, but it’s becoming much more common. Ask your staff if they’d like to give standing desks a try. Add a few at first and see how people like them.

Adjustible-height desks allow the user to go from sitting to standing with the push of a button giving them control throughout the day. 

4. Allsteel Power Hub

This is another great tool for a collaborative space. The Allsteel Power Hub acts as stand-alone data and power terminal. Incorporating this tool into your office setup frees up previous space limitations. Employees can plug into it and work alone or in a group.

Try adding some comfortable office furniture around the hub. Providing another space for employees to work is a great way to give them a break from their desks without sacrificing productivity.

5. Effective Storage Solutions

A cluttered office is horrible for productivity. It encroaches on your employee’s space and makes finding important documents difficult. If this is a problem, investing in high-quality storage and file cabinets is an easy solution. You’ll improve the look and feel of your office and also have a way to catalog crucial information.

Get the Right Office Tools and Boost Productivity

Simply by adding a few important components, you can kick your office productivity up a notch. There’s a good chance you’ll see the effect on your bottom line right away.

Try incorporation the office tools discussed above and see the difference in your employees’ performance.

Need help? We provide a wide range of solutions, such as office furniture, layouts, and design. Contact us to learn more.