Move More: 5 Tips for Adding Movement Into Your Work Day

How do you like to start your working day? Even if it’s with 20 laps at the pool or a 5-mile run, there’s a good chance the rest of your schedule looks pretty sedentary. 

The average US adult spends around 6.5 hours a day sitting, although this could be as high as 10 hours every day now that more people are working from home. But before you think that a morning workout makes you exempt from expert warnings to move more, an hour of even the most intense activity isn’t sufficient to override this so-called “sitting disease.”

Instead, it’s vital to find ways to add movement during the day, but especially while you’re working. Let’s take a look at some ideas to help you achieve this. 

1. Stretch It Out

A long day of sitting at a desk can cause more aches, pains, and strains to your body than the average gym session. Since you wouldn’t consider hitting the weights or the treadmill without a good stretch, why not start your working day with some energizing morning stretches too?

Pay particular attention to your lower back, shoulders, and hip flexors as these areas often pay the price for bad posture and excessive sitting. Then, if you can, stretch at regular intervals throughout the day to build flexibility and get your blood flowing. 

2. Take a Stand

The best way to avoid sitting all day is by working at an adjustable sit-to-stand desk. While a standing desk might not be the most comfortable choice for a long day at the office, desks that you can sit or stand at mean that you can get the best of both worlds!

3. Set Reminders

You might start off with good intentions to stretch first thing and move at the office. But once you get in the flow of working, you might not notice that you haven’t moved from your seat for hours on end. 

A great way to remind yourself to move more is by setting reminders on your phone, smartwatch, or laptop. Or, there are even apps available that encourage you to get up and take screen breaks at regular intervals.   

4. Go Out of Your Way

You’ve likely read advice to park your car farther from the entrance and take the stairs as ways to add movement during the day.

But while you’re at work, make sure to continue this habit. Walk to restrooms on a different floor, go to speak to colleagues rather than sending emails, and use the farthest water cooler from your desk. You might even make new work friends at the same time!

5. Take an Active Lunch Break

Five minutes of activity here and there is an ideal way to get in some movement while you’re working. But you should also strive to carve out a longer period of activity while you’re on your lunch break. This might involve walking to get your lunch out or taking a walk around the parking lot after a quick sandwich. 

Ways to Move More at Work

As these tips show, there are plenty of ways to move more while you’re working. 

In fact, regular breaks are great for your productivity and creativity levels, as well as your health. You never know, your workplace policy might even insist on regular movement breaks in the future!

Want more information about creating a working environment that encourages employees to move more? Feel free to contact us with any questions or queries!

4 Workplace Design Hacks to Increase Productivity and Save Space

Looking for ways to increase productivity? A drab and cramped office is no place for productive employees, but space and money are finite. So, how can you upgrade your office design while taking into account the limitations of your budget and space?

A good office space makes for happier, more motivated, and more productive employees, so you don’t want to neglect it. Our office design specialists want to offer some strategies for designing an office that your employees will love to spend time in. 

Keep reading for a few tips that can give your small space the productivity boost that it needs.

1. Lighting Matters

If your space has large windows be sure to utilize them to their maximum potential. A well-lit space is integral to an employee’s peak productivity. 

Natural light makes a difference. It’s shown to be more motivating and to improve the overall quality of life for your employees. 

The artificial lights that we surround ourselves with at work put a strain on our eyes. This comes from phones, computers, and harsh fluorescents. Reducing some of that artificial light (like keeping fluorescent lights to a minimum in exchange for natural light) is a great way to stop your employees from getting fatigued early in the day. 

Keeping your windows open and accessible will also make your space seem larger than it is. 

2. Don’t Neglect Storage

When you’re trying to make the most out of your space, help your employees avoid clutter. Clutter makes it harder for them to stay productive and it makes the space look messy.

To do this, opt for shelving units, desks with ample storage, or personal lockers. These storage areas should be accessible for all employees so that they can grab what they need without interrupting their workflow. 

Fuse from Hon takes storage to the next level and comes in your choice of color to match your workplace design. They also offer keyless digital technology to keep employees’ belongings secure. 

3. Flexible Seating Plans and Areas

If your workplace has different “departments”, don’t try to force everyone to sit with the other people in their section. This might seem counterproductive but think about it. 

Your employees are all working together for a singular goal regardless of their specific job. While sitting amongst other people doing the same job might seem helpful (so they can ask each other questions and stay on task), sitting with other people working on the same project in a different way can help aid collaboration and create new ideas.

Having flexible seating areas that are easy to shift around for “group work” can help your employees’ creativity blossom. 

4. Optional Standing Desks

It’s a fact: Americans sit too much. How can we help it when we spend a third of our time at work? 

Giving your employees the option for a standing desk can help keep them awake all day without the need for somewhere for them to go take a walk and stretch their legs. Not all workplaces have the room for a quick walkabout! 

Picking desks that have the option to be both sitting and standing is a great way to maximize a small space and have happy employees. 

How Is Your Workplace Design?

Is your workplace design set up for productivity and free space or are you setting up your employees for fatigue and failure? 

Happy employees need a calming and decluttered space to work to their best potential. A well-designed space doesn’t just help them, it helps you.

If you’re in the market for furniture to redesign for office space, we’ve got what you need. Visit our site or our Fort Wayne office furniture store to find the perfect furnishings for your business.

Workplace Design Tips for Inclusivity

Inclusivity

Did you know that making your workplace inclusive for everyone can up productivity levels and attract new employees? Having an inclusive workplace is essential. You should go above and beyond what’s required of you by law. 

But how can you incorporate workplace inclusivity in new and interesting ways? Start with your workplace design. Many business owners don’t consider how their workplace design can impact employees.

Continue reading for a few quick design tips for an inclusive workplace.

Remember the Importance of Open Spaces

Having ample space is important for COVID-19 safety. It’s also crucial when it comes to improving inclusivity in your workplace. Having wide-open spaces feels more welcoming than having a cramped office. It allows employees the flexibility to move around, stretch their legs, and collaborate with others who may not sit nearby (more on inclusive seating later on). 

This should also provide more than enough room for someone to navigate the office with a wheelchair, walker, or mobility scooter. You don’t want to exclude workers who need these things when you’re designing your office. 

Allowing more space between desks can also make the environment more comfortable for people who struggle with anxiety or claustrophobia. It’s also good for people who may worry about being (accidentally or otherwise) touched while people move through the office.

A Variety of Work Spaces

In a standard office, most of the employees work in the same types of spaces. They have a desk, an overhead light, a chair, and perhaps some nearby accessories.

This doesn’t promote inclusion or creativity. You won’t be allowing your employees to reach their full potential in this type of environment. 

Remember that everyone has different work styles. For some people, a dim corner with warm lighting will be perfect. Others may want a well-lit space with plenty of room to collaborate. Providing several types of spaces throughout your office will allow your employees to work how they feel best and have more room to grow. 

New and Improved Seating Areas

Think outside the cubicle and desk and consider placing comfortable chairs or couches intermittently in areas that aren’t normal work areas. This will help employees who struggle with mobility and give all of your employees somewhere to rest, decompress, or work in a more comfortable setting. 

You should also consider alternative and innovative seating. If you want to foster an inclusive work environment, make sure that you’re focusing on a new and improved seating arrangement.

Traditional desk seating arrangements can result in accidental segregation. Consider adding flexible seating “pods” so employees have better and easier communication.

It’s also a good idea to have an “alone time” seating area for employees who get overwhelmed while they’re around others.

Always Stay Open to Change

The main thing to keep in mind when it comes to promoting inclusion in the workplace is that you’re trying to suit the needs of as many types of people as possible. As those needs change, you may want to change the workplace as well.

Stay open to influence from your employees and from design experts.

Inclusivity in Design: Are You Doing Your Best?

Workplace design inclusivity isn’t all about having accessible restrooms. By tweaking your workplace desk arrangement, adjusting your seating options, making your entryways more accessible, adding handrails, and improving your parking lot safety, you’ll make a huge difference. 

Are you looking for new furniture for your inclusive and accessible workplace?  What about a total layout overhaul? At Workplace Solutions, we’ve got you covered.

Contact us so we can start working together today.

4 Office Furniture Choices That Make Your Company Meeting Comfortable

30% of workers report spending more than 5 hours in meetings each week. With so much time spent in meetings and meeting rooms, it’s important for businesses to really think through their furniture choices in company meeting rooms. The right meeting room furniture can help employees to stay focused and feel valued by the company.

But more goes into the decision than aesthetics and looks, although those can be important aspects. In this post, we’ll go over some of the meeting room furniture choices you can make to ensure your company meetings are comfortable and productive.

1. Ergonomic Chairs

The number one factor in your employee’s comfort during meetings will be the chairs you choose. It’s important to choose good ergonomic chairs that help to support your employees where they need them, especially if you tend to have longer meetings.

You should choose chairs that include features like lumbar support and armrests to help your employees stay comfortable and healthy. You could also consider chairs with breathable mesh backs if your meeting rooms tend to get warm.

2. The Right Table Size

The right table size will depend on the size of the room and the number of people that are usually in a meeting. The table needs to accommodate the right amount of people without getting too crowded.

Tables that are too small will make people uncomfortable and can make it difficult to work. On the other hand, tables that are too large can make communication harder and can inhibit movement around the room.

Multi-purpose tables allow for more versatile meeting rooms. They allow you to easily move and reconfigure the space for each meeting and stow away tables for smaller meetings.

3. Technology-Friendly Furniture

Technology is a big part of many business meetings these days. Choosing furniture that is designed with technology in mind can keep things running smoothly. 

Tables with vertical wire management or built-in outlets and USBs can help to keep employees connected while keeping the room organized and eliminating tripping hazards.

Portable charging towers allow meetings to happen anywhere in the office and can charge laptops and smartphones at the same time. 

4. Color Scheme

The color scheme of your meeting room can play a surprisingly big part in the functionality of the room. Different colors can promote different moods or help to give off a certain image of your company. 

Darker wood furniture tends to give off a traditional and classy vibe, whereas brightly colored furniture is great for younger, more creative businesses.

The furniture material you choose can play a part in this as well. Choose luxury seating and wood tables if you’re trying to give off that more professional and expensive persona, and patterned cloth and metal or glass if you’re looking for something a bit more contemporary. 

Design a Comfortable Company Meeting Room

So much of people’s time at work is spent in meetings, be sure that your conference room furniture is helping to promote focus, comfort, and collaboration. Your company meeting room shouldn’t be an uncomfortable place.

If you’re near Fort Wayne or Warsaw, Indiana, and are in need of workspace solutions, we can help. Contact us today!

How to Make the Most of Your Office Storage Space

Are you finding it difficult to find space for everything in your office?

To work in an efficient and effective manner, you need to keep your office organized. Otherwise, you might find yourself looking for things when you could focus on your projects instead. 

Yet, offices often require you to store a decent number of items without giving you an unlimited amount of office storage space. So, knowing how to take the right advantage of your office storage is essential. Below, we’ll get into everything you need to know about maximizing your workspace storage. Keep reading to learn more!

Have a System

One of the key features of an efficient office space is a well-organized system. Without a system, you might get tempted to shove things wherever they fit best. In the long run, this could cause you to lose important items and documents.

Finding the system that works best for you might take some trial and error. You can start by taking a look at your office space and asking yourself which items you’ll need most often. These might include your computer and a notepad or calendar. Place these on your desk. If possible, they should be within reach when you’re seated.

Next, think about the items you can’t store in cabinets or drawers. For instance, if you have a desktop phone, set aside a space for it on the top of your desk.

You should keep personal items and decorations to a minimum. If you do have them, contain them in one area of your office.

Less-used items can go in your cabinets and drawers. If you have a lockable cabinet, use it to secure your most important documents. 

Know When to Shred and When to File

One of the easiest ways to get disorganized is to have a lot of paper lying around your office. As such, you should know when to shred and when to file your documents.

Many workers use the one-touch rule to keep their desks organized. The rule is simple: when you pick up a piece of paper, read it over quickly and decide whether you want to keep or discard it. If you need to keep it, put it in a file that’s organized either by topic or alphabetical order. That way, you can refer back to it when needed.

To discard your documents, shred them. Shredding prevents pertinent, confidential information from making its way into the wrong hands. 

Get the Right Furniture

The right furniture will make office organization easier. Take stock of what types of office storage you think your workplace needs and then place an order for them. 

You can get office furniture in a variety of sizes or styles. Look around to find the pieces that best match your company’s culture!

Ready to Get Office Storage Solutions?

If you’re looking for office storage solutions, you’ve come to the right place. 

At Workspace Solutions, we don’t just specialize in selling furniture. We help you create office space solutions that work best for you. So, whether you’re looking for a single piece of furniture or a full-on room design, we have something for you!

Ready to get started? Contact us today!

Understanding Your Remote Work Options in a Post COVID World

The Covid pandemic created a situation where businesses had no choice but to let employees work remotely or face shutting down. With the existential threat of Covid at least partially resolved, companies started talking about a mandatory return to office policies.

This met with a resounding backlash; around 64 percent of employees would consider quitting. The tenuous compromise is a hybrid model.

With part-time remote work becoming the new norm, employees must consider their remote work options in a post-Covid world. Keep reading for some of your options.

Full-Time Remote

While some people crave the social aspects of the office, many people discovered that they prefer remote work. It spares them a commute, which can mean a lot for employee happiness among those living and working in major cities.

Just as importantly, some companies read the signs and now offer fully remote positions in addition to their hybrid and in-office positions. This gives you options for where and how you work best.

Hybrid

If you’re in that group of people who miss the social aspects of working the in office, a hybrid position offers you the best of both worlds. In some respects, it’s also a smart employee decision.

You can leverage the best benefits of having face time in the office, such as mentorship and collaboration opportunities. You can also retain some of the flexibility in your personal life that most people seem to value about remote work.

The only real pitfall is that businesses are still working out just what hybrid means. There is no consensus yet on how many days per week hybrid employees must come in. It’s also unclear who should decide which days hybrid employees come in.

Setting Yourself Up for Success

Even over two years in, a lot of people lack a permanent home office setup. If you plan on working remotely for the rest of your career, You don’t necessarily need a completely separate room. You do need a permanent work area.

The best home office contains some essentials, like a desk and office chair. If you want to incorporate some health benefits, you can go in for a standing desk

You’ll also need:

  • High-speed Internet
  • Desktop or high-end notebook computer
  • Webcam
  • Microphone or earbuds with a mic

There are countless other office accessories that make life easier, but the list above meets most, if not all, of your remote working needs.

Remote Work Options and You

Moving forward, you will have two main remote work options: full-time remote and hybrid. Those who discovered they liked their jobs and despised the office will opt for full-time remote positions. People who missed the social and career-boosting elements of the office will opt for hybrid positions.

In both cases, however, you need a good home office setup to keep up with your work responsibilities.

Workspace Solutions specializes in furnishing office spaces. If you need help with your home office and or creating a hybrid office setup, contact Workspace Solutions today.

5 Productive and Calming Office Colors

Need a change? While it’s a simpler task to select paint colors for your home based on your personal preferences, it’s a little harder to select colors that will work well for your office.

The right office paint colors can relax you, brighten up a space, or induce stress. It could affect your employees’ productivity.

So, what are the right office colors to create a calming workplace? Read on to learn about 5 calming colors that will improve workplace productivity.

1. Blue

Blue is one of the best colors for offices.

People unconsciously perceive the blue color as calming and relaxing. Painting your office spaces blue will make your employees feel calm and less anxious.

Furthermore, the color can soothe employees and reduce stress while encouraging them to be more productive. Blue is one of the most used workplace colors.

2. Green

Green is also perfect for any office environment. The color green provides needed balance.

Furthermore, green has proven to be the best color choice for office employees working long hours. It is indeed a top-priority color commonly found in medical offices.

3. Purple

Purple is often associated with luxury or magical connotations.

Creative industries such as design studios often use purple to encourage creativity and teamwork. While you may not want to paint your entire office in purple, it’s a great color for accent walls and decor to help boost productivity.

4. Brown

The color brown color feels powerful in office spaces. It blends well with wood office furniture colors and gives you a pleasant warmth. It is also similar to the blue color in that it is naturally soothing.

Applying brown in your office space will give your employees a sense of security, credibility, and reassurance. These senses can empower people to be more productive.

5. Orange

You may not think of the color orange as a calming color. But it can be both calming or energizing depending on how it’s used. 

The color is associated with warmth, power, and tolerance. However, because it is also an energizing color, use it sparingly and as a complement to another calming color to prevent increased energy and decreased productivity.

Get a Designer to Help You Choose the Best Office Colors Today

The choice of your office colors is not just for aesthetics. In fact, colors can affect workers’ moods and motivation. Colors can also help your employees to be more productive.

At Workspace Solutions, our designers can help you choose the best office colors for walls and furniture to create a calming, productive workplace that is tailored to reflect your brand.

Call us today to find out how we can assist you in finding the best solution for your space.

4 Things You Need in Your Smart Office

Are you unhappy with your current office setup? Is your space hindering your productivity? A new solution to your problem is on the horizon. Many people around the world are using smart technology in their homes. But have you ever heard of a smart office?  

Smart offices are a great solution to the challenge of modernizing your office whether you work in an office setting or at home. They are the future of modern workspaces.

What Is a Smart Office?

A smart office is a modern office that uses technology to aid employees in working more efficiently. Smart offices use the Internet of Things (IoT) sensors to streamline every aspect of the workday.

Keep reading for some examples of IoT which would be implemented in your smart office. 

1. Smart Lighting

Smart lighting is lighting that can be controlled via the internet. Smart lighting allows you to turn lights on and off, dim them, and even change the color of the lights, all from the convenience of your smartphone or computer. 

Smart lighting, as well as smart climate control (which we’ll get into) also monitors energy usage. Going “green” is crucial to the sustainability of our culture and smart energy is a great way to do that.

2. Climate Control

Similar to smart lighting, smart climate control allows you to control the heat and air conditioning from your phone or computer. Rather than go to the trouble of installing thermostats in every room of your office, you can now do it all on one streamlined system.

Just like smart lighting, smart climate control makes tracking your energy usage easy. This is important to both saving money and the environment. 

3. Collaboration & Productivity

Technology that allows team members to easily collaborate is a must-have, especially in today’s work environment when employees may be working remotely. 

Tools like Slack and Asana allow team members to manage projects and tasks and keep track of what needs done as well as deadlines. 

Zoom, WebEx, and Go To Meeting are online conferencing tools that allow employees to meet, share screens, and share files. 

4. Video Monitoring

In 2021, there were over 10,000 cases of theft in the U.S. Now more than ever it is crucial to have video monitoring in your smart office. With video monitoring, you can get an alert on your phone every time someone comes in and out of the office. This is especially helpful after hours. And, if anything does come up missing, you’re able to look back at the feed to see who was in the office at the time.

Start Designing Your Smart Office

Now that you know all about designing your smart office, you can start doing it today! Smart offices are a great investment toward modernizing your office space, whether it be in a traditional office space or at home. 

How to Create a Welcoming Atmosphere in Your Office Waiting Room

Did you know that almost all adults in a 2020 survey pinpointed that they are frustrated by waiting room times? Whether you are waiting for a dentist appointment or a job interview, it can be exasperating watching the minutes tick by before your appointment.

If you own a business, you should strive to make your waiting room hospitable and comfortable for visitors. Here are some key things to try so that you can get better reviews and people will feel less stressed in the waiting room.

Comfortable Seating

The last thing you want is for people to be uncomfortable while they wait. This is why waiting room chairs and other waiting room furniture must be inviting and allow visitors to rest and relax before their appointment.

When thinking about seating, make sure that you consider size inclusivity. Try to find waiting room furniture that can accommodate a variety of body types. You should also ensure that people with disabilities have accessibility as well.

Offer Some Refreshments

If your customers will be waiting for a longer amount of time, provide refreshments. One popular option is a single-serving coffee machine, such as a Keurig or a Nespresso.

These come in a variety of different flavors, and even non-coffee drinks such as hot chocolate. You can also include little individually wrapped snacks like cookies and candy in a variety of types.

Entertainment for All Ages

Although many people have smartphones and tablets to keep them entertained, there is still value in keeping magazines in your waiting room. This may entice people to put down the screen and read while they sit before their appointment.

You can also include television with streaming services on it. A smart television with a remote can allow people to choose what they want to watch. Many streaming services have content blockers so you do not have to worry about a customer streaming something inappropriate while there are children around.

Educate Your Customers

When you are sitting in a waiting room, you probably look around and observe your surroundings. This is why one of the best waiting room design ideas is to include posters and pamphlets with valuable educational content.

For instance, if you are a dentist, you can place posters about the benefits of regular cleaning and pamphlets about procedures such as dentures and root canals. A good strategy is to ensure that these blend in with your other decorations.

Bring Your Waiting Room to the Next Level

If you want to spruce up your waiting room, you should not have to take a lot of time and effort to do so. With these tips, you can ensure that your waiting room furniture and atmosphere are comfortable and inviting for everyone.

Would you like to learn more about waiting room design ideas and how you can improve your company? Check out our blog for more tips and tricks.

4 Modern Home Office Ideas

home office idea

Even though offices are opened once again for in-office work, 61% of employees working from home are now working remotely because they choose to.

Need to spruce up your work-from-home office space to make it more modern? With the right home office design in mind, you can create a home workspace that boosts productivity levels and keeps your mind and body healthy. Continue reading below to learn how to do just that!

1. Desk With File Storage

When designing a home office space, you most likely don’t have as much room to work with. Using multi-purpose furniture pieces is ideal to create a workspace you can live in. A space-saving desk with file storage incorporated into the design is beneficial because you won’t have to worry about purchasing a file storage cabinet and finding a place for it.  

2. Ergonomic Office Chair

Speaking of ergonomic furniture, you’ll want to include an ergonomic chair as well. Ergonomic furniture is created with your physical health in mind. It ensures proper posture from the way you sit to the way your neck is supported. 

When you use ergonomic furniture, you’ll find yourself being able to work more hours and stay productive. There won’t be as many stiff necks or sore backs. The right office chair for your home office should provide both back and neck support and should have an adjustable height. 

When testing out office chairs, sit in it and make sure that your feet land firmly on the ground with your knees at a right angle. Consider using a padded floor mat for your feet as well for some added cushion. 

3. Biophilic Design

We talked about purchasing ergonomic furniture for your physical health, but don’t forget about your mental health too! When you incorporate natural elements and materials into your home office space, you create a biophilic design. This type of design focuses on all those natural elements that can make an office space ideal for good mental health. To bring a piece of the outdoors into your office, you can include live plants, wood materials, and water elements. 

Once you do so, you’ll notice a decrease in stress, an increase in focus, and a boost in creativity. 

4. Standing Desk

We all know how draining it can be to sit down at a desk in front of a computer screen for several hours a day. It’s never a bad idea to switch things up from time to time. This is good for both your mental and physical health! Include a standing desk area in your home office that allows you to easily witch between sitting and standing throughout the day to help keep your body moving. 

Which Home Office Idea Do You Like Best?

Designing the ideal home workspace will take a bit of time and patience. Try out a few different design ideas until you find the home office idea you like best. The ideal home office space will offer comfort, improve mental health and productivity, and keep your physical health a priority as well.

Are you looking for new furniture to add to your home office? Browse through a few pieces we have available today!