5 Rewarding Benefits of Ergonomics in the Workplace

Tilt your head to the right, bringing your ear to your shoulder, now to the left. Doesn’t that feel better? Most of us know the feeling of having a crick in our neck after spending too long in an uncomfortable position. Oftentimes, we accept this as a normal part of our workday. 

But it doesn’t have to be. 

With ergonomics in the workplace, discomfort is a thing of the past. Read on to learn more about how ergonomics can transform your workplace.

What is Ergonomics?

One simple ergonomics definition is the study of creating a workplace that fits a worker’s needs. Ergonomics seeks to eliminate pain and discomfort at work by modifying workstations.

For example, imagine an office chair that is far lower than the height of the desk. In order to work on their computer, a worker has to lift their arms up to shoulder level and crane their neck up to see their screen properly. Over time, this office worker is going to feel discomfort in their neck and back.

On the other hand, an ergonomic chair will be height-adjustable. The worker can lift the chair to the right height so that they are staring head-on at their computer. They will likely also have armrests where they can rest their elbows while they are typing at their computer.

The Benefits of Ergonomics in the Workplace

The benefits of an ergonomic workplace extend beyond simply keeping employees comfortable. Read on to learn more about why your workplace should keep ergonomics front and center when choosing office furniture and layout.

1. Increased Productivity

Despite simply eliminating the fatigue and discomfort that comes from poor design, ergonomics can also increase productivity. With the proper setup, employees can actually decrease the amount of time it takes to do a task and are likely to be focused on completing that task.

2. Higher Quality Work Product

When ergonomics is front and center in your office design, employees are more likely to consistently deliver high-quality work. When employees are sitting on an ergonomic office chair, they are less likely to experience fatigue and discomfort that distracts them from consistently delivering the highest quality work product.

3. Improved Health and Safety

Ergonomics can help to keep employees safe and healthy while also contributing to company culture. Employee morale increases when they feel as though their health and safety are prioritized.

4. Optimized Worker Engagement

Job satisfaction is critical in keeping workers engaged and energized about their work. With an ergonomic desk setup, workers are less likely to feel frustration, fatigue, and discomfort that pose a risk to their engagement and satisfaction.

5. Reduces Cost

Musculoskeletal disorders (MSDs) account for a third of all workplace injuries in the U.S. The indirect costs of these claims average over $32,000 per claim. With ergonomic design, workplaces can eliminate the discomfort that causes MSDs. Ultimately, this saves the business money and decreases employee downtime.

Transform Your Workplace Today

Ergonomics in the workplace can change the way that you do work. With happier and healthier employees, your business can thrive.

At Workplace Solutions, we do more than sell you furniture. Our team of experts will help you pick out the best furniture, create an efficient layout, and install all of the furniture for you.

Contact us today to learn how we can transform your office space.

Move More: 5 Tips for Adding Movement Into Your Work Day

How do you like to start your working day? Even if it’s with 20 laps at the pool or a 5-mile run, there’s a good chance the rest of your schedule looks pretty sedentary. 

The average US adult spends around 6.5 hours a day sitting, although this could be as high as 10 hours every day now that more people are working from home. But before you think that a morning workout makes you exempt from expert warnings to move more, an hour of even the most intense activity isn’t sufficient to override this so-called “sitting disease.”

Instead, it’s vital to find ways to add movement during the day, but especially while you’re working. Let’s take a look at some ideas to help you achieve this. 

1. Stretch It Out

A long day of sitting at a desk can cause more aches, pains, and strains to your body than the average gym session. Since you wouldn’t consider hitting the weights or the treadmill without a good stretch, why not start your working day with some energizing morning stretches too?

Pay particular attention to your lower back, shoulders, and hip flexors as these areas often pay the price for bad posture and excessive sitting. Then, if you can, stretch at regular intervals throughout the day to build flexibility and get your blood flowing. 

2. Take a Stand

The best way to avoid sitting all day is by working at an adjustable sit-to-stand desk. While a standing desk might not be the most comfortable choice for a long day at the office, desks that you can sit or stand at mean that you can get the best of both worlds!

3. Set Reminders

You might start off with good intentions to stretch first thing and move at the office. But once you get in the flow of working, you might not notice that you haven’t moved from your seat for hours on end. 

A great way to remind yourself to move more is by setting reminders on your phone, smartwatch, or laptop. Or, there are even apps available that encourage you to get up and take screen breaks at regular intervals.   

4. Go Out of Your Way

You’ve likely read advice to park your car farther from the entrance and take the stairs as ways to add movement during the day.

But while you’re at work, make sure to continue this habit. Walk to restrooms on a different floor, go to speak to colleagues rather than sending emails, and use the farthest water cooler from your desk. You might even make new work friends at the same time!

5. Take an Active Lunch Break

Five minutes of activity here and there is an ideal way to get in some movement while you’re working. But you should also strive to carve out a longer period of activity while you’re on your lunch break. This might involve walking to get your lunch out or taking a walk around the parking lot after a quick sandwich. 

Ways to Move More at Work

As these tips show, there are plenty of ways to move more while you’re working. 

In fact, regular breaks are great for your productivity and creativity levels, as well as your health. You never know, your workplace policy might even insist on regular movement breaks in the future!

Want more information about creating a working environment that encourages employees to move more? Feel free to contact us with any questions or queries!

6 Ways to Work Smarter, Not Harder

According to Scale Time, CEOs who delegate tasks well generate 33% more revenue than CEOs who don’t. There’s plenty of evidence that the adage “work smarter, not harder” has some truth to it. There are also plenty of ways that you can follow this adage’s advice as well. 

Read on to learn six ways to work smarter. 

1. Try the Pomodoro Technique 

The Pomodoro Technique is one of the most well-known ways to optimize work time. It helps the user follow and plan out a healthy break and work schedule. 

To start, set a timer for 25 minutes. Work for these 25 minutes. Once these minutes are up, take a five-minute break. 

Work and break for four of these 30-minute sessions. Then take a longer break of 15 to 30 minutes. Repeat until you finish your work. 

2. Listen to Music

Researchers have found that listening to music can help people perform better at tasks. It also helps reduce stress. 

Make sure that you match your music and your task well, though. Music with lyrics can distract listeners from cognitive work. If you have a more repetitive task, upbeat tempos are the best. 

Try experimenting a little to see what works best for you. 

3. Use Pen and Paper

A lot of work these days is done on the computer. Unfortunately, a lot of distracting things (games, social media, etc.) are also on the computer. This is why you should switch to good old pen and paper when you can. 

For example, you can take notes during a meeting with pen and paper. You can also use these things to brainstorm for projects.

4. Do Not Multitask 

Many, many people claim that they can handle several tasks at once. Most experts claim that this isn’t the case.

Your brain needs time to switch between tasks. That time gets taken away from your productivity levels. Focus on a single task at a time instead. 

5. Get Outdoors 

Yes, one of these tips for working smarter doesn’t involve working at all. It can still give a boost to your productivity when you are working, though. 

Experts have found that exposure to nature can relax and restore the mind. If you can, take a walk outside during your break. You’ll come back completely refreshed and ready to go. 

6. Take a Nap 

Naps aren’t just for kids. A nap can be a great way to boost your energy levels when they’re low.

Just be sure to only get around 20 minutes only. If you get more than this, your brain will think it’s time to start preparing for your nightly sleep. 

Work Smarter at the Office With Our Help

Remember that this list just offers some information on how to work smarter. You can find a lot more tops if you search enough. You may also be able to come up with some of your own. 

Also, if you want to increase productivity in the office, the right furniture can help. We solve the office furniture and space challenges of a variety of businesses every day. Send us a message to talk to an office designer today. 

The Best Benefits of Collaborative Workspaces

It’s estimated that by 2024, around 5 million people will be working in 42,000 coworking spaces worldwide.

Over the last few years, the way we work has changed from showing up at an office every day to working from home. 

But, collaborative workspaces strike the perfect balance between socializing with other employees and having flexibility with your work routine. 

So, what are the collaborative workspace benefits that make this setup better than the traditional office environment? 

Keep reading to learn more about why you need to use collaborative workspace spaces.

Why You Need To Use Collaborative Workspaces

Collaborative workspaces are where different companies work in the same space, ranging from large corporations to small startups.

Unlike traditional workspaces, this design is meant to encourage people to show up at an office without being restricted to staying for several hours.

Often, collaborative workspaces have a common area and separate work areas so people can socialize between work tasks. But, there are many benefits of collaborative workspaces. 

For instance, you can easily set up these workstations. 

Easy to Setup

All you need to create a successful collaborative workspace is an empty work office environment and high-quality furniture. Theoretically, you could turn your home living room into a collaborative workspace with the right tools.

But, most people rent office space and add furniture for employees. You can charge people a fee to use the collaborative workspace, which can generate significant business income. 

Pick a Great Location

Another benefit of collaborative workspaces is that you can pick any location. You don’t need to be confined to a dull, grey business building. Instead, you can open a collaborative workspace by the beach if you want to. 

Although if you want to make the office open to everyone, you pick a busy business hub in the center of a city. This will be guaranteed to attract employees and businesses. 

Save Money

Nowadays, businesses are including a hybrid model for many workers, so there isn’t the same demand for fully rented office buildings. This gives you more flexibility with your budget. 

Using a collaborative workspace is ideal for giving people a place to work that’s not their home, but it reduces the cost of renting several building floors. 

Plus, you can share the rental costs with other companies who share the space. 

Encouraging Design

One of the main reasons that people leave a job or show up unhappy with their shift is because the environment is uninspiring.

With the rise of wellness and the focus on mental health, having an encouraging workplace is essential. 

Thankfully, collaborative workspaces enable you to create a calming, welcoming space that’s open and friendly. When you invest in high-quality furniture, your employees will love going to work.

They won’t suffer from back pain, and the space will look incredible.

Invest in the Best Workspace Furniture

Without the right furniture, you won’t be able to achieve a successful collaborative workspace. The little details like chairs, desks, and lounge areas are key to having a productive office. 

Collaborative workspaces are only as good as you make them. So, invest in the best furniture with our unique collaborative workspace solutions. 

Contact us if you have any questions. 

4 Workplace Design Hacks to Increase Productivity and Save Space

Looking for ways to increase productivity? A drab and cramped office is no place for productive employees, but space and money are finite. So, how can you upgrade your office design while taking into account the limitations of your budget and space?

A good office space makes for happier, more motivated, and more productive employees, so you don’t want to neglect it. Our office design specialists want to offer some strategies for designing an office that your employees will love to spend time in. 

Keep reading for a few tips that can give your small space the productivity boost that it needs.

1. Lighting Matters

If your space has large windows be sure to utilize them to their maximum potential. A well-lit space is integral to an employee’s peak productivity. 

Natural light makes a difference. It’s shown to be more motivating and to improve the overall quality of life for your employees. 

The artificial lights that we surround ourselves with at work put a strain on our eyes. This comes from phones, computers, and harsh fluorescents. Reducing some of that artificial light (like keeping fluorescent lights to a minimum in exchange for natural light) is a great way to stop your employees from getting fatigued early in the day. 

Keeping your windows open and accessible will also make your space seem larger than it is. 

2. Don’t Neglect Storage

When you’re trying to make the most out of your space, help your employees avoid clutter. Clutter makes it harder for them to stay productive and it makes the space look messy.

To do this, opt for shelving units, desks with ample storage, or personal lockers. These storage areas should be accessible for all employees so that they can grab what they need without interrupting their workflow. 

Fuse from Hon takes storage to the next level and comes in your choice of color to match your workplace design. They also offer keyless digital technology to keep employees’ belongings secure. 

3. Flexible Seating Plans and Areas

If your workplace has different “departments”, don’t try to force everyone to sit with the other people in their section. This might seem counterproductive but think about it. 

Your employees are all working together for a singular goal regardless of their specific job. While sitting amongst other people doing the same job might seem helpful (so they can ask each other questions and stay on task), sitting with other people working on the same project in a different way can help aid collaboration and create new ideas.

Having flexible seating areas that are easy to shift around for “group work” can help your employees’ creativity blossom. 

4. Optional Standing Desks

It’s a fact: Americans sit too much. How can we help it when we spend a third of our time at work? 

Giving your employees the option for a standing desk can help keep them awake all day without the need for somewhere for them to go take a walk and stretch their legs. Not all workplaces have the room for a quick walkabout! 

Picking desks that have the option to be both sitting and standing is a great way to maximize a small space and have happy employees. 

How Is Your Workplace Design?

Is your workplace design set up for productivity and free space or are you setting up your employees for fatigue and failure? 

Happy employees need a calming and decluttered space to work to their best potential. A well-designed space doesn’t just help them, it helps you.

If you’re in the market for furniture to redesign for office space, we’ve got what you need. Visit our site or our Fort Wayne office furniture store to find the perfect furnishings for your business.

Workplace Design Tips for Inclusivity

Inclusivity

Did you know that making your workplace inclusive for everyone can up productivity levels and attract new employees? Having an inclusive workplace is essential. You should go above and beyond what’s required of you by law. 

But how can you incorporate workplace inclusivity in new and interesting ways? Start with your workplace design. Many business owners don’t consider how their workplace design can impact employees.

Continue reading for a few quick design tips for an inclusive workplace.

Remember the Importance of Open Spaces

Having ample space is important for COVID-19 safety. It’s also crucial when it comes to improving inclusivity in your workplace. Having wide-open spaces feels more welcoming than having a cramped office. It allows employees the flexibility to move around, stretch their legs, and collaborate with others who may not sit nearby (more on inclusive seating later on). 

This should also provide more than enough room for someone to navigate the office with a wheelchair, walker, or mobility scooter. You don’t want to exclude workers who need these things when you’re designing your office. 

Allowing more space between desks can also make the environment more comfortable for people who struggle with anxiety or claustrophobia. It’s also good for people who may worry about being (accidentally or otherwise) touched while people move through the office.

A Variety of Work Spaces

In a standard office, most of the employees work in the same types of spaces. They have a desk, an overhead light, a chair, and perhaps some nearby accessories.

This doesn’t promote inclusion or creativity. You won’t be allowing your employees to reach their full potential in this type of environment. 

Remember that everyone has different work styles. For some people, a dim corner with warm lighting will be perfect. Others may want a well-lit space with plenty of room to collaborate. Providing several types of spaces throughout your office will allow your employees to work how they feel best and have more room to grow. 

New and Improved Seating Areas

Think outside the cubicle and desk and consider placing comfortable chairs or couches intermittently in areas that aren’t normal work areas. This will help employees who struggle with mobility and give all of your employees somewhere to rest, decompress, or work in a more comfortable setting. 

You should also consider alternative and innovative seating. If you want to foster an inclusive work environment, make sure that you’re focusing on a new and improved seating arrangement.

Traditional desk seating arrangements can result in accidental segregation. Consider adding flexible seating “pods” so employees have better and easier communication.

It’s also a good idea to have an “alone time” seating area for employees who get overwhelmed while they’re around others.

Always Stay Open to Change

The main thing to keep in mind when it comes to promoting inclusion in the workplace is that you’re trying to suit the needs of as many types of people as possible. As those needs change, you may want to change the workplace as well.

Stay open to influence from your employees and from design experts.

Inclusivity in Design: Are You Doing Your Best?

Workplace design inclusivity isn’t all about having accessible restrooms. By tweaking your workplace desk arrangement, adjusting your seating options, making your entryways more accessible, adding handrails, and improving your parking lot safety, you’ll make a huge difference. 

Are you looking for new furniture for your inclusive and accessible workplace?  What about a total layout overhaul? At Workplace Solutions, we’ve got you covered.

Contact us so we can start working together today.

4 Office Furniture Choices That Make Your Company Meeting Comfortable

30% of workers report spending more than 5 hours in meetings each week. With so much time spent in meetings and meeting rooms, it’s important for businesses to really think through their furniture choices in company meeting rooms. The right meeting room furniture can help employees to stay focused and feel valued by the company.

But more goes into the decision than aesthetics and looks, although those can be important aspects. In this post, we’ll go over some of the meeting room furniture choices you can make to ensure your company meetings are comfortable and productive.

1. Ergonomic Chairs

The number one factor in your employee’s comfort during meetings will be the chairs you choose. It’s important to choose good ergonomic chairs that help to support your employees where they need them, especially if you tend to have longer meetings.

You should choose chairs that include features like lumbar support and armrests to help your employees stay comfortable and healthy. You could also consider chairs with breathable mesh backs if your meeting rooms tend to get warm.

2. The Right Table Size

The right table size will depend on the size of the room and the number of people that are usually in a meeting. The table needs to accommodate the right amount of people without getting too crowded.

Tables that are too small will make people uncomfortable and can make it difficult to work. On the other hand, tables that are too large can make communication harder and can inhibit movement around the room.

Multi-purpose tables allow for more versatile meeting rooms. They allow you to easily move and reconfigure the space for each meeting and stow away tables for smaller meetings.

3. Technology-Friendly Furniture

Technology is a big part of many business meetings these days. Choosing furniture that is designed with technology in mind can keep things running smoothly. 

Tables with vertical wire management or built-in outlets and USBs can help to keep employees connected while keeping the room organized and eliminating tripping hazards.

Portable charging towers allow meetings to happen anywhere in the office and can charge laptops and smartphones at the same time. 

4. Color Scheme

The color scheme of your meeting room can play a surprisingly big part in the functionality of the room. Different colors can promote different moods or help to give off a certain image of your company. 

Darker wood furniture tends to give off a traditional and classy vibe, whereas brightly colored furniture is great for younger, more creative businesses.

The furniture material you choose can play a part in this as well. Choose luxury seating and wood tables if you’re trying to give off that more professional and expensive persona, and patterned cloth and metal or glass if you’re looking for something a bit more contemporary. 

Design a Comfortable Company Meeting Room

So much of people’s time at work is spent in meetings, be sure that your conference room furniture is helping to promote focus, comfort, and collaboration. Your company meeting room shouldn’t be an uncomfortable place.

If you’re near Fort Wayne or Warsaw, Indiana, and are in need of workspace solutions, we can help. Contact us today!

Buying the Best Commercial Furniture on a Budget: How to Not Break the Bank

Outfitting a new office or upgrading your old furniture can be a big financial commitment. If you’ve ever browsed a big-box office supply store, you know how costly a single desk or chair can be. Consider the cost of outfitting offices or cubicles for a handful of employees or even an entire office building. 

Sticking to a budget while still getting high-quality, functional commercial furniture can feel impossible. Luckily, there are a few ways to save cash without sacrificing quality.

Keep reading to learn three tips to help you furnish your office while not breaking the bank.

Skip the Office Box Stores

If you need to buy a desk or bookcase for your home, you’d likely go to an office supply chain store or furniture shop. But when it comes to shopping for a commercial space, this isn’t the best choice.

If you want the best office furniture for your money, head to a local office furniture store instead. Here you’ll find solutions designed for your office space, at a price that avoids the markup found at chains and big box stores.

Of course, many of us are now working remotely at home. If you want to outfit your home office for less, a commercial furniture store might be the solution.

Consider Buying Used

Most of us realize that buying new comes at a premium. But while you might think to head to a used car lot to save money on a new ride, most of us don’t think about buying used commercial furniture.

Depending on the item and where you shop, that new commercial furniture could be marked up as much as 400 percent versus what it cost to build. If you need business furniture that’s still functional and high-quality, consider shopping used.

With many offices now selling their furniture to work remotely, you can get a great deal on used office furniture!

Invest in Quality Where it Matters

There are a few types of furniture that you should never skimp on. Take your desk chairs, for instance. Employees spend nearly 8 hours a day, 5 days a week, for 48 weeks a year sitting in their desk chairs. That’s an average of over 1,900 hours a year in that chair. If that chair is old, worn out, or uncomfortable, it can have a big effect on employee morale and health.

It’s also important to make sure that your furniture choices don’t pose a safety hazard. If you need to store heavy manuals and other office supplies, a cheap bookcase could wind up buckling under the weight and injure anyone standing nearby.

Shopping for Commercial Furniture Without Breaking the Bank

Shopping for new, quality commercial furniture for your office doesn’t have to mean breaking the bank.

By skipping the box stores, considering buying used, and investing in quality where it matters the most, you can stick to your budget and still build a functional office space.

To start browsing high-quality, affordable business furniture, browse our selection today!

New vs Used Office Furniture: Which is Better?

When it comes time to furnish an office, one of the first decisions that need to be made is whether to buy new or used office furniture. Both options have benefits, so it can be tough to decide which is the best option for your business.

In this blog post, we’ll discuss buying new vs. used office furniture so you can make an informed decision.

New Office Furniture

When looking for new office furniture, you want to make sure that you are getting the most for your money. You want furniture that is not only stylish and functional but also affordable and high-quality. One of the benefits of new office furniture is that it can bring a new look to your office.

If your office has been looking a little outdated, new furniture can help to give it a fresh and modern look. This is especially true if you choose furniture in a popular style or color. Furniture that is new and trendy can help to give your business a more contemporary image.

When you first meet a client, the last thing you want to do is worry about the state of your office furniture. You need to be focused on building a relationship and establishing trust.

New office furniture can help with that by making a good impression on your clients. It shows that you’re professional and that you take your business seriously.

Used Office Furniture

There are many reasons to consider buying used office furniture. First and foremost, it’s often more cost-effective than buying new furniture. Second, used furniture is often high quality and can last for many years if well taken care of. Finally, used furniture is a great way to reduce your environmental impact.

When shopping for used office furniture, be sure to consider the condition of the furniture, the price, and the delivery time. Also, be sure to ask any questions you have before making a purchase.

When you buy used furniture, you’re not only saving money, but you’re also doing something good for the environment. Here are four reasons why:

1. You’re reducing the amount of waste that goes into landfills.

2. You’re saving trees that would have been used to produce new furniture.

3. You’re conserving energy and resources that would have been used to manufacture new furniture.

You can find great deals on slightly used, high-quality office furniture that still looks new.

New vs. Used Furniture: Which Should You Choose?

Instead of deciding to go with new vs used furniture, why not choose both? Furnishing your office with a mix of new and used pieces allows you to stay within budget while still making a great first impression and helping the environment!

Contact Workspace Solutions if you are in the market for new or used office furniture. We can help you find the perfect furniture for your needs and budget.

Reasons Your Business Should Upgrade to Back Support Office Chairs

Are you a business owner with a team of employees who complain about sore and achy backs? Or maybe you notice that their productivity plummets as the day wears on? You’re not alone. Several people suffer from uncomfortable back pain from sitting in a chair for long periods. That’s why it’s important to upgrade to back support office chairs.

Let’s take a closer look at the reasons.

Poor Posture Causes Long-Term Health Problems

A vast majority of people spend a large part of their day sitting down. Whether we’re working at a desk, driving a car, or relaxing on the couch. And while there’s nothing wrong with catching your breath, taking a break, and kicking back for a while, poor posture can lead to long-term health problems.

When you sit up straight, your spine is in alignment, and your muscles can work more efficiently. In addition, sitting up straight can help you avoid tension and pain. When you slump or slouch, your muscles have to work harder to keep you upright, leading to tension and pain.

Additionally, poor posture can cause problems with digestion and circulation. And it has even been linked to headaches and migraines. So if you want to avoid health issues down the road, be sure to sit up straight.

Improved Productivity

Back support office chairs are ergonomic, which means they’re designed to support your back and keep you comfortable. When you’re comfortable, you can focus on your work and be more productive.

Employees who use ergonomic office chairs are more productive than those who don’t. So if you want to increase productivity in your workplace, upgrading to back support office chairs is a great way to do it.

Reduced Absenteeism

When your employees are in pain, they’re more likely to call in sick or take days off. This can have a negative impact on productivity and profit.

Back support office chairs can help reduce absenteeism by keeping employees comfortable and pain-free. When your team is taken care of, they’re more likely to show up for work and be productive.

Invest in your team’s health and happiness by upgrading to back support office chairs today. Your employees will be happier and healthier, and your business will benefit from improved productivity.

Helps You Stay Alert

These office chairs are comfortable and help you stay alert during long work hours. Since back support office chairs keep your spine in alignment, it also improves blood circulation. This increased blood flow helps deliver vital oxygen and nutrients to your brain, keeping you alert and focused.

Plus, back support office chairs have adjustable features that allow you to customize the fit. This way, you can find a comfortable position for yourself, and it helps you stay alert.

Back support office chairs are a great investment for any business owner who wants to improve the health and happiness of their employees. Not to mention, they’re also a powerful productivity tool. If you’re ready to make a change, upgrade to back support office chairs today. Your team will thank you!

Are You Looking for Back Support Office Chairs 

Workspace Solutions provides turnkey office solutions perfect for businesses of all sizes. We have the perfect solution for you, from private offices and team rooms to open coworking spaces.

Reach out today and learn all about our office solutions.